Our workdays have become increasingly dependent on technology. As we often collaborate with team members in diverse time zones worldwide, it can be challenging to work together cohesively. That’s why Haber Group provides Network Security Consulting and Office 365 productivity options to help your staff work more efficiently.
If you’ve been looking for ways to maximize your company’s productivity, examine the following Office 365 skills.
1. Use OneNote Notebook to Create a Collaborative Wiki
A Shared OneNote Notebook is an efficient way to collect information and collaborate with other team members. Many organizations use a shared notebook to publish an internal wiki or knowledge base for various groups. You can easily share meeting notes or project notes without having to send emails back and forth.
2. Use Microsoft Planner to Track Tasks
Instead of emailing a task request, you can assign members of your team a task in Microsoft Planner. Having your team’s tasks in one place allows everyone to see who has the availability to take on more duties. It gives leadership visibility into a team’s work.
Microsoft Planner helps keep teams on track. Prioritize tasks to complete by specific timeframes. Create tasks, assign them, reassign them, attach group files to them, and keep track of your progress with status updates and comments.
3. Use Microsoft Teams to Maximize Collaboration
You can send quick messages to coworkers using Teams, which is faster than waiting on an email. Like emails, your messages live forever until you delete them, which is useful when you’re looking for a link that a teammate sent.
Manage your meeting invites and access files inside Teams. Third-party integrations like Zendesk and Power BI can further enhance productivity.
4. Use Microsoft OneDrive to Manage Files
Would you have the files to operate efficiently if your computer stopped working, or would you lose important data? Storing files in OneDrive is just as easy as keeping them on your hard drive. However, the benefit is if you needed to work from another computer, you could sign in and access your files from anywhere. If productivity would grind to a stop without those files, then make sure to save them in OneDrive instead of on your desktop.
Some company policies prohibit employees from storing files on hard drives. Data stored on a hard drive can be a security issue for companies that don’t remotely disable stolen equipment.
5. Use Microsoft To-Do to Plan Your Day
While Planner is a collaborative group organizer used for project management, Microsoft To-Do is for the individual. Your team can list the big picture tasks in Planner, but individuals can plan the details needed to complete those tasks in the To-Do App.
You will enjoy greater productivity if you take time each morning to plan out your day. You can drag and drop your most important tasks of the day into the My Day section.
6. Use a SharePoint Site to Improve Business Process
Like Teams, a SharePoint site enables communication on a more advanced scale. Microsoft built SharePoint to be mobile-friendly, accessible from any device at any time. Use it to co-author documents, organize folders, keep track of version control, and securely store your content.
SharePoint sites are especially beneficial for process improvement. For example, instead of HR emailing documents to IT to provision new employees, both can access a file inside SharePoint.
Maximize productivity by clearly defining and automating business processes.
Do various departments in your company have repetitive processes that waste time monthly, weekly, or even daily? Chances are, these processes can be automated to save your staff time and alleviate stress.
A few business processes that can benefit from SharePoint administration are contract management, staff performance appraisals, hiring, and onboarding. Your company can leverage Office 365 SharePoint administrators to develop automated workflows to reduce inefficiency and increase productivity.
7. Use Office 365 Groups to Manage Permissions
Organizations have traditionally used distribution groups to communicate and work with people in and outside of an organization. With Microsoft 365 groups, you can easily create a shared collection of resources for common groups of people. Users can access a shared Outlook mailbox, calendar, and OneNote notebook.
Help Desk Analysts and Exchange Admins won’t have to bother provisioning permissions manually for each tool an employee needs to access. Members immediately access the group’s applications upon being added to a group. Easier provisioning frees up the Help Desk to work on more pressing issues.
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Microsoft’s Office 365 is a toolbox that allows you to access Office apps from any device, at any time. Office 365 empowers teams to work together by sharing a variety of applications.
The Web-based toolkit is updated regularly and allows users to effortlessly share documents and collaborate with colleagues. It also allows multiple users to see and edit work in real-time.
Do you have questions about improving productivity at your company using Office 365? Contact us today. At Haber Group, we provide Network Security Consulting to ensure your company has the resources needed to operate productively.
