Do you have a crucial Zoom call coming up? As you seek outsourced technical support options, look to services that will enhance your business functions. That’s especially true when looking for the best video call experience for you and your guests.
At Haber Group, we provide you with IT support options that best meet your unique needs. When dealing with Zoom meetings, you always want to take precautionary measures to ensure a productive and safe video call.
Today, we’ll discuss six easy steps you can take to secure your Zoom meetings.
Password Protect Your Zoom Call Meetings
One of the best ways to protect your Zoom calls is to set a password for your meetings. What this does is that it protects your call from hijackers and unpleasant attendees. You can set passwords at the account level, user, individual, or group level for all sessions.
To do this at the Individual level, follow the steps shown below.
- Sign in to your account via the Zoom Web Portal.
- Go to the Settings tab.
- Enable the Require A Password When Scheduling New Meetings function.
Taking these steps will generate a password as you schedule a meeting. It’ll also require the password for others to join your call. Subscription holders can also go to Group Management and require compliance with these same password rules.
Use A Generated Meeting ID
You never want to use your personal meeting ID for group settings. Unfamiliar people can join your meeting space and do so without warning. That’s why you should instead use a generated Zoom ID to protect yourself from these situations.
Whether through the online Zoom app or the desktop client, you can create a Zoom meeting. Here are some ways you can schedule one with a generated ID.
- On the app under Meetings, click the Schedule A New Meeting button to commence setup.
- If using the desktop, head to the Zoom client and click Schedule.
- Afterward, fill in the details of the meeting and select the radio button under Meeting ID. Following this step will generate a meeting ID for your upcoming calls.
These types of meeting IDs work best whether your meeting is one-time or recurring. When seeking outsourced technical support options, always look to take these proactive steps. It’ll help provide you and your guests with the best Zoom call experience.
Use The Waiting Room Feature
The Waiting Room feature allows you to screen participants before they can enter a meeting. You can see who’s waiting to join and can choose to admit them or reject them. If you don’t recognize someone, you can remove them and prevent them from joining in.
Here are the steps to follow to enable this feature.
- Head to Account Management and then Account Settings.
- Under the Security section, enable the Waiting Feature button if not on.
- Click the lock to require the Waiting Room feature for all attendees.
You can also customize your waiting room with titles, logos, and even instructions for attendees to read. To do this, you would head to the Security section and click on the pencil under the Waiting Room feature. With this option, you can also post reminders, agendas, and welcome notes for guests.
By using the Waiting Room, you’ll be able to ensure a unique call experience and maximize your online security.
Manage Who Can Share Your Screen
No one wants to witness any surprise distractions by any Zoom bombers. That’s why it’s paramount that you manage your screen-sharing options. With this step, you’ll be able to control who can share during a call.
Below is a list of steps to follow to help you manage who can share a screen on Zoom.
- Click on the arrow next to the Share Screen option in your host controls.
- Go to Advanced Sharing Options and click on it.
- Under Who Can Share, select the Only Host option.
By going this route, you’ll be able to help everyone maintain focus on important topics.
Lock Out Your Meeting
Before you commence your Zoom meeting, make sure all of your attendees are present. Once you finish checking for that, you can then proceed to lock the call.
To lock the meeting, you would head to the Manage Participants tab and click on Participants. Once there, select the Lock Meeting button, which will then close off the meeting.
Taking this step will keep any surprise guests from compromising your meeting.
Check For Zoom Updates
Before selecting outsourced technical support options, you always want to keep your Zoom platform up to date. Below are some ways you can check for the latest updates.
- Visit the Zoom Download Center.
- Check your notification bar for any mandatory updates.
- Manually check for updates on the desktop client by clicking on your pic and then clicking the Check For Updates.
Taking these steps will ensure you have the latest version and that you’re ahead of security changes.
Choose Outsourced Technical Support Options That Enhance Your Functions
By taking precautionary measures to secure your Zoom calls, you’ll stand to gain online safety and productivity. Not only that, but it will lead to the best video call experience for you and your guests.
Are you looking for outsourced technical support options for your business? Then contact us today. Our team at Haber Group will help ensure you have the resources you need to maximize your business functions.